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There is a false impression that data created and stored in cloud ecosystems, such as Office 365, doesn’t need to be backed up beyond the native offerings.

That simply isn’t true.

When events like employees leave or important data is deleted, it’s critical to have access to emails and files. 

Office 365 Backup protects your data and meets compliance requirements.

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Office 365 Backup

Besides ensuring business continuity and helping you reduce the risk of data loss, here’s 6 critical reasons you should backup Office 365:

Accidental Deletion

#1 Protection from Accidental Deletion

If you delete a user, whether you meant to or not, that deletion is replicated across the network, along with the deletion of their personal SharePoint site and their OneDrive data. 

Native recycle bins and version histories included in Office 365 can only protect you from data loss in a limited way, which can turn a simple recovery from a proper backup into a big problem after Office 365 has geo-redundantly deleted the data forever, or it has fallen out of the retention period.

Policy Gaps

#2 Retention policy gaps and confusion

The fast pace of business in the digital age lends itself to continuously evolving policies, including retention policies that are difficult to keep up with, let alone manage. Just like hard and soft delete, Office 365 has limited backup and retention policies that can only fend off situational data loss, and is not intended to be an all-encompassing backup solution.  

With an Office 365 backup solution, there are no retention policy gaps or restore inflexibility.

Internal Security Threats

#3 Prevent Internal Security Threats

The idea of a security threat brings to mind hackers and viruses. However, businesses experience threats from the inside, and they are happening more often than you think. Organizations fall victim to threats posed by their very own employees, both intentionally and unintentionally. 

Some users unknowingly create serious threats by downloading infected files or accidentally leaking usernames and passwords to sites they thought they could trust. Another example is evidence tampering. Imagine an employee strategically deleting incriminating emails or files – a very crucial threat. 

External Security Threats

#4 Prevent External Security Threats

Malware and viruses, like ransomware, have done serious damage to organizations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data as well. 

External threats can sneak in through emails and attachments, Exchange Online’s limited backup/recovery functions are inadequate to handle serious attacks. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly. 

Compliance Requirements

#5 Managing Legal and Compliance Requirements

Sometimes you need to unexpectedly retrieve emails, files or other types of data amid legal action. Microsoft has built in a couple of safety nets, but these are not a robust backup solution capable of keeping your company out of legal trouble. For example, if you accidentally delete a user, their on- hold mailbox, personal SharePoint site and OneDrive account is also deleted. 

Fines, penalties and legal disputes are three things you don’t have room for on your to-do list. 

Hybrid Email Deployments

#6 Managing Hybrid Email Deployments and Mitigations to Office 365

Malware and viruses, like ransomware, have done serious damage to organizations across the globe. Not only is company reputation at risk, but the privacy and security of internal and customer data as well. 

External threats can sneak in through emails and attachments, Exchange Online’s limited backup/recovery functions are inadequate to handle serious attacks. Regular backups will help ensure a separate copy of your data is uninfected and that you can recover quickly. 

You already made a smart business decision by deploying Microsoft Office 365, now find a backup solution that offers you both complete access and complete control of your Office 365 data and avoid the unnecessary risks of data loss.

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Office 365 Backup

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